Bringing Modern AV to a Historic Organisation
Located in the heart of London, The Kennel Club is a distinguished professional services organisation that was looking for a significant upgrade to its boardroom and adjoining meeting rooms. These spaces were essential for hosting a variety of events, from formal board meetings and town hall gatherings to fine dining experiences and collaborative sessions. However, the existing AV setup was outdated, inflexible, and unable to support modern hybrid working needs. The goal was to transform these rooms into a dynamic, user-friendly space with seamless video conferencing capabilities, high-quality audio, and easy-to-use controls.
The Challenge: Outdated Systems and Limited Flexibility
Before the upgrade, The Kennel Club’s meeting rooms struggled with several issues. The AV equipment was old and incompatible with today’s most commonly used communication platforms, such as Microsoft Teams, Zoom, and Webex. Meetings were often difficult to set up due to the complexity of the system, leading to delays and frustration.
Additionally, the boardroom and adjoining spaces lacked the flexibility to be used as a single, large event space when needed. Without an efficient way to unify the rooms, large-scale events were challenging to organise. The organisation needed a solution that would integrate seamlessly with their preferred communication platforms, enhance the meeting experience for both in-person and remote attendees, and provide a simple and intuitive way to operate the system.
The Solution: A Fully Integrated, Flexible AV System
To meet these requirements, Workspace Audio Visual delivered a high-performance AV system that seamlessly integrated with The Kennel Club’s workflow. The centrepiece of the solution was a Jupiter 105-inch 21:9 Microsoft Front Row display, designed to enhance engagement and provide an immersive viewing experience. This ultra-wide format ensured that both in-room participants and remote attendees had a clear and effective meeting experience.
To capture high-quality video, five UVC86 cameras were strategically installed throughout the space, offering comprehensive coverage and intelligent auto-framing. This allowed the cameras to adjust in real-time, keeping speakers in focus and making remote participation feel more natural and engaging.
For crystal-clear audio, Shure MXA ceiling microphones were chosen, featuring advanced noise management and echo cancellation. These microphones ensured that everyone in the room was heard clearly, regardless of their seating position. To enhance speech intelligibility further, high-quality ceiling speakers were integrated into the system.
A key component of the solution was the implementation of Yealink’s Microsoft Teams Room (MTR) system with a UC Hub, enabling one-touch meeting access. This drastically simplified the process of starting and managing meetings, removing the frustration of complicated setups. To support content sharing and multiple displays, an AV-over-IP (AVOIP) transmission system was installed, allowing multiple presentation sources to be routed across different screens. Six floor boxes in the main boardroom ensured that secondary displays could be connected easily, providing clear visibility for all attendees.
To maintain consistency across The Kennel Club’s facilities, the two adjoining meeting rooms were also upgraded with Jupiter 21:9 displays, Yealink MTR systems, and integrated microphones and speakers, allowing these spaces to function independently or as part of a larger unified setup.
A Solution Designed for Ease and Performance
This technology was selected not only for its cutting-edge capabilities but also for its ease of use and flexibility. The new system offered seamless UC integration, making Microsoft Teams meetings effortless while ensuring full compatibility with Zoom and Webex. The combination of multiple camera angles, high-resolution displays, and clear audio significantly enhanced the user experience, improving engagement for remote participants.
By introducing an intuitive, one-touch control system, Workspace Audio Visual removed the complexity of operating the AV system. Meetings could now be launched instantly, and switching between different room configurations required minimal effort. The AVOIP technology allowed for rapid reconfiguration of content and video feeds, making it easy to adapt the space for different types of meetings and events.
The Installation Process: Overcoming Challenges with Smart Solutions
The project was carefully planned and executed in phases to ensure minimal disruption. The first step was a detailed consultation to understand The Kennel Club’s specific needs and expectations. The system was then designed to maximise flexibility, ease of use, and high performance.
During installation, one of the primary challenges was ensuring that the multi-room setup worked seamlessly without complicating operations. To resolve this, the Yealink UC Hub was implemented as a centralised control system, allowing for effortless switching between different room configurations at the push of a button.
Another challenge was ensuring consistent, high-quality audio pickup, particularly when the rooms were used in a combined configuration. This was solved by deploying Shure MXA ceiling microphones with advanced digital signal processing (DSP), which automatically adjusted to different room layouts and speaker positions.
Once the installation was complete, rigorous testing and quality assurance were conducted to ensure that every component performed as expected. The final step was training The Kennel Club’s staff, equipping them with the knowledge to operate the system confidently and independently.
The Results: A Future-Ready Meeting Space
The transformation of The Kennel Club’s boardroom and meeting rooms had a profound impact on the organisation’s ability to host meetings and events. The new AV system introduced unparalleled flexibility, enabling the space to be configured quickly for a variety of uses, from formal board meetings to town hall events.
The quality of remote collaboration improved significantly, with clearer audio, sharper video, and an immersive display experience making hybrid meetings more effective than ever. The introduction of one-touch meeting controls meant that setup time was reduced by 60%, allowing staff to focus on the content of their meetings rather than struggling with technology. Internal feedback showed an increase in meeting productivity and engagement, particularly from remote attendees who could now fully participate in discussions.
The newly installed system also saw an increase in overall space utilisation, as the rooms were now used more frequently for a wider range of events. What was once a rigid and complex AV setup had become a dynamic and user-friendly environment that elevated The Kennel Club’s ability to communicate and collaborate.
The Installation Process: Overcoming Challenges with Smart Solutions
The project was carefully planned and executed in phases to ensure minimal disruption. The first step was a detailed consultation to understand The Kennel Club’s specific needs and expectations. The system was then designed to maximise flexibility, ease of use, and high performance.
During installation, one of the primary challenges was ensuring that the multi-room setup worked seamlessly without complicating operations. To resolve this, the Yealink UC Hub was implemented as a centralised control system, allowing for effortless switching between different room configurations at the push of a button.
Another challenge was ensuring consistent, high-quality audio pickup, particularly when the rooms were used in a combined configuration. This was solved by deploying Shure MXA ceiling microphones with advanced digital signal processing (DSP), which automatically adjusted to different room layouts and speaker positions.
Once the installation was complete, rigorous testing and quality assurance were conducted to ensure that every component performed as expected. The final step was training The Kennel Club’s staff, equipping them with the knowledge to operate the system confidently and independently.
The Results: A Future-Ready Meeting Space
The transformation of The Kennel Club’s boardroom and meeting rooms had a profound impact on the organisation’s ability to host meetings and events. The new AV system introduced unparalleled flexibility, enabling the space to be configured quickly for a variety of uses, from formal board meetings to town hall events.
The quality of remote collaboration improved significantly, with clearer audio, sharper video, and an immersive display experience making hybrid meetings more effective than ever. The introduction of one-touch meeting controls meant that setup time was reduced by 60%, allowing staff to focus on the content of their meetings rather than struggling with technology. Internal feedback showed an increase in meeting productivity and engagement, particularly from remote attendees who could now fully participate in discussions.
The newly installed system also saw an increase in overall space utilisation, as the rooms were now used more frequently for a wider range of events. What was once a rigid and complex AV setup had become a dynamic and user-friendly environment that elevated The Kennel Club’s ability to communicate and collaborate.
Client Testimonial: A Seamless Experience
Reflecting on the success of the project, Alex Meek from The Kennel Club shared:
“The transformation of our boardroom and adjoining meeting rooms has exceeded our expectations. The intuitive controls, seamless UC integration, and superior audio-visual quality have made hosting meetings and town hall events a breeze. The flexibility and ease of use have truly elevated our workspace.”
Conclusion: A Smarter, More Connected Future
The Kennel Club’s AV upgrade is a perfect example of how modern technology can transform a traditional meeting space into a high-performance, hybrid-ready environment. By integrating the latest innovations from Jupiter, Yealink, Shure, and UVC86, Workspace Audio Visual delivered a solution that was simple, effective, and built for the future.
Following the success of this initial upgrade, Workspace Audio Visual has now extended the AV transformation to the second floor, equipping an additional six meeting rooms with state-of-the-art technology. The Kennel Club has already seen the benefits of a seamless and intuitive AV setup, and discussions are now underway to upgrade the organisation’s Aylesbury location. This continued partnership highlights the impact of tailored AV solutions and the importance of future-proofing workspaces for enhanced communication and efficiency.
